DDX. Digital Document Transformation. Ever heard of it? If not, you are likely in the minority of today’s office environments, as a recent study found that a full 74% of workplace environments are currently involved in the automation of manual processes. This includes updating how documents are created and disseminated in the workplace environment.
In days past, a document was just that. A piece of paper with information on it. As technological innovations increased, we saw that paper then being turned into a fax, then an email, and now sometimes that document lives entirely in the digital world and never exists in paper form at all. Most office documents today live somewhere in the middle of the world of physical and digital but it is clear that efficiency exists on the side of digital and automation.
WHAT IS AUTOMATION?
Automation refers to any process that can be handled by a computer automatically versus being performed manually by a human. For instance, updating a document by hand with a pen represents the most primate form of a manual document process (second only to, perish the thought, HAND DELIVERING a document), but even processes that include copying from and pasting data into a digital document, manually scanning a document, or uploading and emailing attachments are considered manual vs. automated process.
HOW DOES AN OFFICE CONVERT TO AUTOMATION?
One word: SOFTWARE. Today, the world of document automation is an in demand one, and the software capabilities are truly astounding. Once a software has been updated with some specific protocols and rules, a digitally created document can become a fully automated one where new information is automatically changed, all pertinent parties are sent the updated document automatically, signature requests for specific parties are sent automatically and signed electronically, and backup files of the updated document are stored on hard drives or in the cloud, you guessed it, automatically.
Because so much of these automated processes no longer require humans to perform the work manually, automation can result in increased workflow, better client experiences, and significant cost savings. The increased time savings frees up employees to handle other tasks as well thereby again increasing the efficiency of the workplace. Companies that are not focused on digital document transformation and increased automation will likely hand over market share to the competitors that put these innovations to work for them.
So, would your office like to save time, save money, decrease errors, and increase customer satisfaction? You don’t have to answer…it’s an AUTOMATIC yes.