The Importance of Document Security

Data Breaches are Costly
Data breaches can lead to significant financial losses for businesses if not handled properly. According to IBM’s 2020 Cost of Data Breach report, the average cost of a data breach in 2020 was $3.86 million per incident—a 27% increase from the previous year! If a business’s confidential documents have not been secured properly and become compromised, they could face hefty fines as well as expensive legal problems. Additionally, customers may become wary of doing business with them in the future due to the lack of trust that comes along with a data breach. It is thus essential that businesses take steps to ensure their documents are secure so that these kinds of financial losses can be avoided.

Secure Sharing & Storage Solutions
When sharing and storing company documents online, there are several solutions available that help companies maintain complete control over their content. By using services such as Dropbox Business or Microsoft SharePoint Online, companies can easily create and share secure folders with employees or external partners without worrying about unauthorized access or accidental leaks. These solutions also come equipped with built-in encryption protocols that guarantee all data stored within remains private even if it falls into the wrong hands. Additionally, some solutions offer audit trails which allow companies to track who has accessed certain files and when they have done so. This allows them an extra layer of control over their documents by knowing exactly who has access at any given time and can alert them should anything fishy happen in terms of access rights being changed or modified without permission.

Document security is not something that should be taken lightly by any business—no matter how small or large they may be. Every document created within an organization carries confidential information that needs to be kept safe from unauthorized access or malicious actors looking to exploit weaknesses in order to gain access. By utilizing secure sharing and storage solutions like Dropbox Business or Microsoft SharePoint Online, companies can rest assured knowing that their documents are safe from harm while still allowing for quick and easy sharing across multiple platforms and devices with minimal effort required on their part. Ultimately, investing in proper document security will save your company time, money, and headaches down the line—so don’t delay! Take steps today to ensure your documents remain safe at all times!